Monday 7 May 2012

Optimize Organization’s Performance through Automation of Portal Intranet Workflow

Intranet portals are widespread systems to manage various business applications and data used in day-to-day activities of a corporation, specifically designed to improve the overall performance of an enterprise through the means of different tools like portal intranet workflow. Workflows and intranet workflows in a corporate context consist of a number of steps aimed at improving the technical aspects of task performance, in addition to better organizing the overall process of job communication, collaboration, and completion of tasks. Thus, the corporate portal intranet workflow is an invaluable tool to automate various processes and procedures, while tracking the progress of a particular task, a project, or a set of projects.

Evidently, intranet workflow is where planned and actual performances of tasks meet, and where automated procedures can be applied in order to better the outcome of a particular task. Hence, an intranet portal serves as a primary hub for not only exchange of information and collaboration, but also as a tool to improve corporations’ efficiency, providing room for application of numerous automated procedures in the field of corporate reporting, scheduling, and many others.

Communication and interactions between both business software applications and users within an intranet portal is performed in a more secure way compared to open systems that allow third-party users to access the system. An intranet portal usually also provides access control functionality and user or group based security that prevents or allows access to particular intranet resources and data. Furthermore, a user or a group might be prevented from accessing outside networks, as well as to get automatic denial when attempting to get remote access to the system, while enabling system administrators to create strong hierarchical user trees.

Another dimension of intranet portals is their ability to utilize templates that automate particular tasks or even trigger actions depending on the state of a task or a project. For example, a template can be used to distribute mass-messages to groups or individual users when a certain event, like scheduled appointment, occurs. Other tools to manage workflow can also be incorporated into an intranet portal, enabling managers to keep close eye on internal work processes.

Workflow depends on data and information that is used within an enterprise as well as data and information coming from outside sources like contractors, clients, and suppliers. Therefore, an intranet portal is usually equipped with software modules to process, handle, and transfer such data in various formats that allow for interoperability between enterprises and within the company. Portal intranet workflow may comprise prices of information originating from different business applications thus creating a working environment that should cope with the challenge of various data formats, standards, and procedures. The automation of such processes can relieve employees of duties related to manual exchange and re-formatting of data and provide secure medium for inter-departmental communication and collaboration.

While many people think of portal intranet workflow mainly in terms of calendaring and scheduling optimization, a full-fledged intranet portal can feature modules that optimize and automate the work process across all departments and cover virtually every aspect of running a business. The functionality allowing for triggering scheduled and accidental actions is unparalleled in terms of organizing and optimizing performance, while providing early warnings and reminders caused by the occurrence of a particular event or lack of action.

Furthermore, the entire corporate paperwork can be regarded as an element of the portal intranet workflow and managed according to preset corporate policies and procedures. Overall, a reliable intranet portal provides unlimited opportunity to automate myriads of processes involved in the portal intranet workflow that would otherwise require manual actions, thus improving efficiency and boosting performance.


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